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NanoFlorida 2025 Travel Reimbursement Information

Travel reimbursement will occur following the end of the conference. A submission form will go live for all requesting reimbursement on Monday following the conference. All receipts to be considered for reimbursement will be due within the system by March 28th, 2025.

 

Travel reimbursement funds will not cover any food, poster printing, or other costs unrelated to travel (receipts will be reviewed upon their submission to the website portal). Everyone is required to make their own travel accommodations; the NanoFlorida 2025 Conference Committee will not be making reservations or accommodations on behalf of guest. 

Invited Faculty Speakers

Invited Faculty Speakers will be provided 1-2 nights of hotel accommodation at the approved conference hotel only - and paid directly to the hotel upon checkout. Faculty Speakers are required to make their own hotel reservation. 

Student Presenters

All student travel between their hotel and the conference venue has been provided by the conference through the official Florida International University Shuttle (more information about the shuttle is forthcoming). The university shuttle will only provide transport to and from the approved conference hotel and venue. Therefore, travel reimbursement associated with travel between venue and hotel will not be covered (i.e. parking pass, rental car, uber, etc.). 

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Hotel rooms are limited, and we want to ensure everyone is able to take advantage of the approved conference hotel's special rate. Based on conference budget, hotel funding for students will only be provided for at least double occupancy of hotel rooms. Both names will need to be added to the booking. Additionally, sharing a room with double, triple, or even quadruple occupancy will save you on accommodation costs as well as ensure you are able to use the convenient shuttle service to and from the conference.

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  • Hotel must be booked HERE by Feb 28, 2025, for discounted rate and/or to be eligible for travel funds to cover the rate. *

    • *If link does not work right away, please try it in a different browser. ​​
       

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